Mark item as 'packaged' ?

[msaville1]

Hey everyone,

I sell a fair bit sometimes on eBay

I usually have to mark an item as 'posted' even when it hasn't been just to keep track of what has been packaged and what hasn't

Do you usually wait until your about to leave to the post office to package your items? or do you leave a note somewhere on what has been packaged and what hasn't?

[*crikey*mate*]

If I use Click and Send for eBay orders, the "system" automatically marks the item as posted upon processing and paying for the postage label, even though I have marked "pay now, lodge later". I have no control over that.

However, if I send an item which requires me to manually record when the item was posted, I do so after I have posted the item, to do otherwise in my opinion, is fibbing and fraud. Additionally, your post office receipts will indicate the same if their submission is ever required.

[msaville1]

True, But how do you remember what items you've packed up and which ones you haven't,

You might accidently send someone an item twice or not send it at all

[trulyspecialgoodies]

If it's just for your own records I would suggest doing what I do - in my 'items to be posted' list I use the 'add note' feature in the drop down menu on the right and add the letter D (for 'done') as soon as each one is prepared, so that by looking down the list I can see at a glance which ones I've packaged and which ones I haven't. Then before heading off to the post office on Monday morning I just double check that all the items are marked.

It might be a bit basic but it saves me from getting confused (which is easily done at my age).

[mandys-bargain-clothing]

When you package the item, mark as sent. This way you will not double pack or overlook a sold item.  When you have finished packaging all items go to the post office.

I post every day except the weekend. All weekend orders are packaged Monday morning and sent as soon as I have finished all sales from my 2 stores. I live 20km from the closest PO but accept that these measures are necessary for the success of my stores.

If you accept payments every day, you should post every day.

[putney32]

I have a small printed Thank You note.  When an item sells I just write on it their ID and Item # (this serves as a packing slip, as well as a thank you that the buyer appreciates). Packing slip/thank you notes go into a basket, to be packed.... simple then, if theres a p/slip ~~~then I still have to do it. if theres no p/slip its been packed already.

[beach_and_home]

I always mard as "posted" once it is packed and in my mail bag ready to go. I don't know of any other sensible way to do it, especially when you are dealing with lots of parcels. As long as you go to the post office every day, which I do, then it is close enough.

[pauls1239]

I'm with Putney. Keep it simple.When payment is received I print 2 copies of order details(printer version). One copy goes with goods, other copy first goes to "to be packed pile" then "posted" pile. I also write on this copy any notes, date packed, date posted,etc,etc,plus attach any tracking numbers.Everything is at my fingertips instantly. Relying on the computer to do all this is a recipe for disaster for me.

[annies_fancy_dress]

I print a 'customer slip' as soon as I receive the notification, this is usually the PayPal notification, or an e-bay invoice if paid with bank deposit.

I print customer invoices, from my shop sales program once or twice a day.

The printed customer invoices are clipped together with the slip from paypal/e-bay and an address label(printed automatically with invoice).

I stack the paperwork in a pile as I print.

I then pack all the sales at the one time in the following process.

I pack the item with invoice, checking the item details and the address against the notification as I go. I stamp the notification(which I keep) with the date it is going to be posted(the next working date)

As each item is checked and packed I bullclip the notification to the weekly stack of notifications.

I post each day.

I always know where the sale is at, paid, invoiced, packed and posted.

If something is sold but not paid for, I send the email notification to a special folder to wait for payment.

If a sale notification arrives and then a payment arrives right, I print the payment notification and send the emails to the 'done' folders.

It seems to work, but you've really got to stick to the habit.
I always find that invoicing separately to(at least a few hours earlier) helps to release your mind from what the invoice was for, so you need to check carefully, so you can see if you have invoiced the wrong thing, and be sure you pack the right item.

[annies_fancy_dress]

I never mark posted in E-bay until the parcels have been SENT.