On being an organised seller

I find selling on ebay a bit difficult with the set up on ebay.  Sure you can list stuff and see it selling, but if you have more than a few items it can be difficult to know what’s going on with each item.

 

I have someone who bought an item and paid for it (incl postage), and now wants to buy other things.  I said that would be fine and I’d combine postage for them.  Then there was someone else who wants to do the same but had the paypal amount reversed and I will also combine postage with them too.  And there are all the emal notes.  I find the ‘notes’ feature handy for summarising my communications with people but you put the notes on an item not against a buyer.  And when I refund paypal and reissue a new invoice there is no record of it being reissued (on ebay that I’ve found) except in my personal email; which is okay so long as I remember!

 

Then there are people like me.  I spent years buying from regular sellers who were happy for me to either pay immediately using paypal, send cheques, use bank cash transfers, (with or without postage costs) or pay in cash upon pickup.  And they never complained once.  I don’t know how they managed all this, along with their other buyers who may also have been like me.  I don’t know how I’d cope with someone like me!

 

I can see all this getting very messy if I have a lot of things going on at the same time.  How do other people manage their selling activities without getting into a mess?

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On being an organised seller


@clarry100 wrote:

DG...

You're a riot.

But since you live in Adelaide (I used to live at Lyndoch in the Barossa) I didn't see time out in there for a glass of red. LOL


I lived in Angaston for a couple of years, early teenage years, so I never acquired the appreciation for wine - the closest I got was enjoying the odd stolen apricot from Gawler Park's orchard. Smiley Embarassed

 

Not quite forbidden fruit, more... frowned-upon fruit due to means of acquirement. Smiley Surprised

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On being an organised seller

No Chameleon...

We are in Bris-vegas now. Deception Bay actually, just north of Bis.

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On being an organised seller

Davewill, I’ve started to use a spreadsheet.  That’s not a bad idea but (for me at this stage) mostly for storing information about the item.  It also works well for listing: by linking various columns to Word mail merge you can copy all the fields into the listing description page at the same time.

 

Cameleon, I like your idea of marking the ebay icons based on your own process.  I agree, the emailer gets very clogged.  If I had a better emailer I could set up rules to delete the rubbish and keep the good stuff.

 

Thanks for the screen shots Digitalghost. Selling Manager looks like it could make things simpler. Though, its  a pity there are fees associated with it.  Such things should be free.  If I stick at this (ie sales increase) SM may be worth considering.  The holiday rental web site Stayz has a series of screens available for managing reservations, email, clients info etc.  It’s not brilliant but there are some nice things about the system that maybe are shared with SM. 

 

Yeoldecoinco, the ledger book is good.  I’ve started using one.  One of the best uses is email.  I just love getting emails from people who respond, “yes I’d like that.” Like what?  When they don’t respond on an earlier email you have to hunt up your own email.  A ledger with brief reminders is working for me, and as you say, lists the items etc.  Love it.  If its kept uptodate often its great.

 

Good feedback Clarry.  Thank you.  It’s really good hear of your practices.

 

Lane-ends, I spend my days writing code as a computer programmer, but there is a lot to be said for “old school” by printing documents, stapling them, and using them as working sheet.  It’s a version of the leger, though.

 

 

 

Chuk, since you asked about the negative feedback – why would I do it?  Well, I raised a question by emailing the winning bidder.  I was asking postage costs to be covered.  It took the 6 days quoted for a response to be made.  As the response was a tad aggressive and a refusal at that I returned their money.  I wonder if they would have refused me returning an overpayment.  I have to admit not paying attention to the postal cost when I was listing.  The last time I seriously used ebay to sell anything postal costs were not forced upon you in the way they are now.  When I saw the postal amout being entered automatically I had assumed ebay was entering the correct amount.  Woops!  Curiously, other buyers have fronted up with the extra money without complaint.  I must have just come across a grumpy one. 

 

I find it interesting that you can get feedback on something that didn’t sell.  The money (has now) not been paid.  The item did not exchange.  And how I have feedback on this non transaction.

 

 

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On being an organised seller

Basic Selling Manager is actually free, it's just Selling Manager pro that costs money if you don't have a store subscription, I just meant that it's been a while since I had my store and upgraded, so I can't remember what the differences are (I think it's more along the lines of different stats, and more marketing tools). 

 

Just re: your last paragraph about postage costs, it's actually against eBay policy to ask for more postage from a buyer than what was stated in the listing - you're really quite lucky if you've done that several times and only had one buyer take exception to it. Since your question relates to being an organised seller, I'd say the first thing to do at this point is research postage rates and make sure every single one you use is correct. 

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On being an organised seller

Anonymous
Not applicable

I use turbolister and keep my inventory in there... i have 2 categories "Current Listings" and "Not listed" so i always know what it currently up and whats not... saves any double listings (all my listings are different items)

 

After every sale, is PDF the sales report and it goes into a "Ebay Sales" folder on my external hard drive (and backed up to a second drive). All my sales are idividually numbered.

 

All my sales go into a spreadsheet that has formulas to work out cost+money in - fees + postage = profit and its broken down into month and year so i can track my sales history

 

I also have a second excel tab which lists all my stock on hand and the cost price (which will match what i have im my turbo lister

 

im a bit of an organisation freak to be honest

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On being an organised seller

Thanks for the clarification on Selling Manager.  I’ll give it a try.  I will also have a look at Turbolister.   Though, when I first heard of Turbolister a year or more ago there were so many people seeking help on this forum related to the problems they were having with it that I thought it best to leave it alone.  Perhaps the bugs have been addressed. Your process seems well organised Sjr.  Thanks for sharing your experiences.

 

I will take more care over postage.  Or at least think up a different methodology.  And while I would happily return money that might have been overpaid (disgruntled shoppers aside) with paypal taking a cut of what I might refund makes it very hard to be considerate to our shoppers.

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On being an organised seller

The main things with TL are to do a full system update when you install it, do regular updates and remember that it is very RAM intensive when you are doing anything with it.

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